Time management is a difficult skill to develop. People struggle with trying to track their hours, track the amount of time given to specific projects and to track time related to other important variables in the business world. One of the ways to make time tracking more efficient is to utilize tools that make it almost instinctive to track time, eliminating the need to spend as much time figuring out how you are going to manage your time resources and allowing you to know what you’re doing, when you’re doing it and to get to work.
Technology Makes it Easier, Sometimes
Everyone from students to the busiest executives in the world understands the value of prioritization. In order to manage time successfully, it’s necessary that the individual trying to manage their time is able to break down tasks into which are the most and least important, to categorize them appropriately and to get on with taking care of those most important tasks first.
Technology that isn’t designed well can make this more difficult than it needs to be. It can actually take away from the time that you want to put into things that matter and force you to put that time into actually managing the technology that supposed to make this all easier for you.
Time management tools should allow the individual to schedule appointments, activities and other events easily without having to spend a great deal of time doing so. In short, the least involved thing that you do during the day – at least where the allocation of time is concerned – should be updating your time management software. That time management software should not take away from your existing time, it should actually free up time, which is why an intuitive design is so important.
Counter Productivity Can Be Avoided
Technology does offer some solutions to these problems. Among them is mobile technology. The timesaving feature of mobile technology is that it eliminates the need to schedule the same event multiple times, thereby freeing up time and making it easier for an individual to get on with their day.
By effortlessly allowing the sharing of scheduling information between the various individuals involved in a company, a partnership and so forth, these technologies actually eliminate altogether the need for individuals to engage in complicated scheduling processes over and over again. The event is scheduled, saved to the calendar and instantly shared with everyone else. This means that redundancy is eliminated, which is one of the most important parts of time management and, of course, which really defines whether or not a piece of technology is actually useful. If a piece of technology requires that the individuals using it spend all their time updating and maintaining it, it’s not helping at all.
A great many businesses these days function on deadlines. Deadlines can actually serve as effective ways to maximize time management, but when they have to be constantly communicated to people who are involved in the project, they can actually become detrimental. People who are constantly interrupted by being reminded about deadlines, who have to ask for information about whether they have changed and so forth oftentimes see a reduction in productivity.
A great many of these issues can be solved by simple communication. This helps you to avoid situations that are always detrimental to productivity, such as people being surprised to find out that there has been some change in the deadline or people finding out that, at the very last minute, the deadline actually affects their work and they were expected to be contributing to it in some way.
Time management technology that enables the effortless sharing of information between departments and individuals helps to foster better communication. This is one of the most effective ways to ensure that people can be kept up-to-date on the latest developments in a project, whether or not the project actually affects them at all and whether or not there deadlines have been updated. While communication is always a challenge in the business environment, the right tools can make it much easier and time management tools that have built into them ways to make communication easier are useful in this regard and many others.
Exploiting the Tech
In order to get the most out of this type of technology, it’s obviously necessary that the people using it are able to exploit it to its greatest level of effectiveness. This does not have to be as difficult as it sounds. In fact, it can be quite easy.
The key element in making it easy is making certain that the technology adopted by the company is, from the start, designed to foster more effective and more streamlined communication and to make it easy to schedule and update events.
Not all technology actually lives up to this. In fact, some of the technological products on the market designed to help with time management are actually so complex in and of themselves that it practically becomes a project to manage those projects. Ideally, a time management product should be so easy to use that people should be able to enter events, update events and perform other tasks and should have to take no further action to allow those events to be shared with the people who need to be in the loop.
Good time management technology is available. One of the distinguishing features of that technology will be an intuitive interface that actually offers something of an improvement on the way things were communicated in the past. If a technological product merely adds another layer of complexity to time management, it is not performing its job and is probably making things far more complicated than they need to be. Good tools make it easy to track time, easy to schedule time and ensure that everybody involved with a project is always informed immediately if there are any changes or if there is any other information that becomes available that they need to be aware of.