Companies large and small all know that wasted time can add increased expenses to payroll and Â the overall cost of a project. Wasted time also has the potential to upset clients and customers, as well as upper management, who need a project completed by a certain date. For any manager in charge of even a small number of employees or any project, proper time management is critical for success. However, many managers are wary of using these tools and software, believing that they have everything under control.
Wasted Time on the Rise Around the Country
Even people who feel that they keep their nose to the grindstone may waste more time at work than they realize. Salary.com conducts a yearly survey to see just how many employees are wasting time at the workplace. If you are a manager or a business owner, these numbers might shock you.
An amazing 89% of respondents said that they waste some time at work each day. The survey went on to break down the percentage of people wasting different amounts on a daily basis and found that at least 4% of the people were wasting at least half a day of work. If these numbers are frightening to you as an employer, they should be.
Even if your average employee wastes just half an hour each day, consider how much time they waste in a month. Thatâ€™s at least ten hours. Now multiply that by twenty employees.
Of course, chances are that your workers are not in this category, and that they really do have good intentions, even though they might waste some time here and there. Still, you donâ€™t want to take chances. If you can find ways to mitigate even small bits of wasted time, then you should do it. Fortunately, you do have a few things that you can use to make it easier on you as well as on your employees.
Implementing Time Tracking Software in Your Business
One of the surest ways of finding out where the time is going is to start using time tracking software. Quality time trackers will help you collect data about just how and where your workers are spending their time each day. It can help you calculate completion estimates on projects that are more in line with what your workers are actually able to accomplish. When using this type of software, the managers and employers will be more confident that their employees are actually working as efficiently as possible.
Operating a business today requires cost effectiveness at every possible level, and that is especially true when it comes to wasted time, as you can see from the results of the Salary.com survey. However, actually implementing the software can be a bit tricky. Itâ€™s not difficult from the perspective of actually adding time tracking software to computers. Itâ€™s difficult when it comes to explaining why it is necessary and why employees will now need to be more responsible for their time. At first, some of them may even take offense at the fact that you are requesting they log their time.
It is important that the managers are forthright about the reason they are using the software, and that they explain that everyone will be using it. It helps with project management, payroll, and much more. Explaining this to the employees should give them a better idea of just why it is so important. The managers should also never accuse someone of wasting time if they donâ€™t have proof, as this will just cause tensions to rise. Itâ€™s about improving the company, not casting blame.
They should understand how it will help to save the company money overall and how it can make their workflow more efficient. Explain the benefits that tracking will be able to offer them, as well as the company, and it is easier to get them on board with the idea of using the software.
Training for Using the Software
Once you start implementing the software, you need to be clear that all of your employees need to use it to track their time, so you have the data you need. You cannot simply expect the employees to know how to use the software though. Make sure that you take the time to train them in how to use it properly. Donâ€™t fall into the trap of believing that you are too busy to train the employees and that they will just â€śget it.â€ť Having them learn new software on their own will simply cause more problems than it will help. They need training, so provide it for them. This gets everyone in the company on the same page much faster, and it will ensure that you are getting accurate data.
The training should be thorough, and try to make it as fun as possible. The less like a punishment it seems the more readily people will warm up to using the software.
Keep in mind that time tracking is a new experience for most people. This means that there will be not just be a learning curve, but that it will take a while to remember to track the time as well. Give them a grace period of a few days or a week or so before you start to implement consequences for neglecting to log time. However, you really do need to have consequences for those who do not track their time. Itâ€™s for their benefit and the benefit of your company.
The Sooner You Implement the Tracking System the Better
The longer you wait to get time tracking software up and running at your company the more money you could stand to lose. Time tracking and project tracking are relatively simple ways that you can improve the efficiency and production capacity of your team. The right software solutions can make a huge difference in your capacity to complete projects, reduce wasted and lost time, and increase profits. After all, the goal of running a business is to increase profits.