What Makes for Great Time Tracking Software?

Time tracking software can provide businesses of all sizes with some fantastic benefits and advantages. Of course, with so          many options available, it can sometimes be confusing for people to know which software to choose and what they should look  for in quality software in the first place. Always check out the options and features and make sure that what the product offers  is what you need. In the text that follows, we’ll look at some of the different types of features that you should have with your  software, so you will have a better idea of what you should be looking for and ultimately choosing.

Easy Tracking

One of the nice things about some of the software out there is the easy one-click timers that you can use to start and stop time   tracking. They work similarly to stopwatches. You can add all of your projects to the software and then simply click when you     start working on a task. Click it again when you finish with the task. The software should always be simple to use without too     much digging or a huge learning curve.

The only trouble you should ever have with time tracking software should be remembering to use it in the first place. Once you  are able to remember to use it on all of your projects, everything else should be very easy.


One of the nice features of quality time tracking software is the ability to rename, add details to, and even color-code projects. Color-coding can be quite helpful so you can see them and identify them easily in your time line. It is a good idea to keep the colors as different as possible to provide a clear difference that’s easy to see at a glance.

Does the System Work With Your Computer?

What type of computer system do you have? Always look to see what type of systems the time tracking product will work with to make sure you have compatible machines and operating systems. In addition, consider what type of export options it offers, if it even has that feature. This lets you send the reports to others who might not have the same software.

Is the System Web-Based?

Web-based software has quite a few advantages, and should always be a consideration when looking for a system. With this sort of system, users can log in from any computer as long as they have access to the web.

How Many Users?

If you are a freelancer working on your own, then you may not need to have software that supports a large number of users. However, if you are running a business with a number of employees and you want to have everyone on the system, it is important to know how many the software can support and how much it will cost.

What About Mobile?

One of the big questions will be whether the system works with mobile devices. Many companies and entrepreneurs today are out of the office much of the day, and they are doing work while out and about, which means the only way they have for tracking their time is with a mobile application. If they have a mobile application, is the program available for both Android and Apple users?

If they have a mobile app, you should also check to see how that app works and integrates with the desktop program. Does the time tracking from one carry over to the other? Is the program simple to use? Check to see if they have a live demo of the app that you can try. Also, check the price of the app. In some cases, the app is free, and is simply a part of the plan that you are already paying for with your business’s time tracking software.

Reporting System

What type of reporting system does the software offer? Look at the various options they offer for reporting. Are you able to download and print timesheets for individual workers as well as sheets for projects? Can you generate various types of reports to examine the time it takes to do different tasks or even the same task across several months? The more reports you can access the easier it will be to make changes to your schedule and to revamp the way you are currently doing business to make things more efficient.

Does the System Have a Demo?

A good program will have either a trial or a live demo available, and you should always make use of these. The live demo is a perfect way to see just how the system works before you commit to purchasing for your company. It is essential that you try out the software before buying, so you do not choose a program that is simply wrong for your needs. Put the program through its paces to see what it offers. You may also want to have some of your managers look at the program and try it as well, so they can weigh in with their own opinions about the pros and cons and ease of use.

Is the Software Right for You?

Many different types of software are available today, and all businesses are different. Some will find it easier to use certain programs than others, and some might seem to be better suited to different types of companies. Always research the options, look into the features, and explore the demo to be sure that you are making the right decision.

Use the Program

Once you have the program, make sure you learn to use all of the features and use them regularly. By putting in the time and effort to track your projects, you can take full advantage of the software and learn just where you are spending your time.

In the beginning, it takes plenty of discipline to remember to log your time on the system, and this is something that your employees may struggle with at first too. However, it will eventually become just another part of the job and they won’t forget. You can put the information you glean from time tracking software to work for your business and become far more efficient.


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  • Adriana says: 


    I have been looking for an app that tracks phone calls automatically and I am looking the app on iphone and it doesnt show it and in my android it does. Could you kindly let me know if the reason why I cant find it is because its not longer available for Iphone?

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