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Aug04

Master Time Management


Have you ever known anyone who seems to have superhuman powers that allow them to accomplish far more than the rest of us mere mortals?

They work a fulltime job, take care of the kids, volunteer at the hospital, walk three-legged dogs that don’t get enough exercise, and then still have time to relax and enjoy their family and friends? Do these folks have time machines or super powers?

Neither actually. They’ve just been able to understand and master time management, which allows them to have a much better understanding of what they need to do and when they need to do it.

It doesn’t take magic to learn to master time management either. All you need is a desire to change your current life and the way you approach projects, as well as some good tips to point you in the right direction, and you can start to get a much better handle on time. You might not become a time lord overnight, but the more you learn the better you will become. Now, let’s start looking at some of the great tips and tools that you should be using if you want to make some real changes in your life.

How Efficient Are You Now?

Whether you are working at a large company or you are a solo entrepreneur, you will find that it is possible to boost your efficiency. Even if you want to become more efficient in your personal life, it will be possible to master time management.

How many things do you have to do in a given day? How much are you actually able to accomplish? If you are like most people, you try, but you do not always succeed in doing everything you need to do. Take into consideration your current efficiency, what you hope to change, and write down all of the things that you have to do on a daily basis. Then prioritize the list with the most important items on top. Write down how long it should take. Doing so will let you know the amount of time that it should take you to complete each task.

Time Tracking

Now that you have an idea of the amount of time that you feel these daily tasks should take you, it is time to start using some time tracking software. You can find great software that will work for individual freelancers as well as for businesses. Enter the time that you start and complete each task. This will give you an accurate picture of how long it actually takes you to complete the tasks.

Are you taking longer than you thought? Whether you are right about your time estimates, or you are taking longer, it’s time to look at the process of completing that project. How did you do it and what happened while you were working on it? Did you find yourself facing any distractions, such as family or coworkers who had problems that you had to help with right then? Was Twitter or Facebook calling out to you? Did you feel the urge to take “just a couple of minutes” to check your email. All of those minutes add up, and they can put you behind on your project before you know it.

At the end of the day, you end up with less work completed, and you might find that you have to work late just to catch up. Many people are mismanaging their time, and time tracking software can help them to see that.

Focus and Reward System

What you need to do now that the time tracking software showed you where you are spending too much time and having distractions is to come up with a way to focus and battle those distractions. One way that you might want to try this is with a reward system. Break your tasks down into small, manageable chunks and assign a time in which you need to complete them. You can then develop a reward system for when you complete a certain number of these mini-tasks.

This gives you something to look forward to, and it lets you see that you are making progress on a project. This is a great system for many, and it can be especially effective for freelancers. Writers, for example, could have a reward set up for them after they complete each chapter of a book. You can come up with some inventive reward systems that work for you, and you might even be able to put one in place at your workplace.

Other Benefits of Time Tracking Software

When you use time tracking software, it will allow you to see how and where you are spending your time, thus letting you get better control over it. However, that is not the only benefit to using this sort of software. It can help companies with payroll accuracy, absence reports, accountability, scheduling and budgeting, and much more. Anyone who has a business, and even those who simply want to have more control over how they spend time in their personal life, should be able to benefit quite a bit from using time tracking programs.

Always Choose a Good Program

Choosing an expensive option is not always your best option. You need to look at the features that the software offers, and you need to make sure you are choosing a program that will be easy to use. In order to get time tracking software to work and help you with time management, you actually have to use the program. Thus, having something that is easy to learn and use is always going to be the best choice. Once you have a program in place, use it regularly and you will start to see ways that you can change your schedule, rearrange your day, and prioritize your projects.

In time, you will have a far better grasp of how much time it takes you to complete different tasks, and you will be well on your way to mastering time management.

Resource: http://www.forbes.com/sites/patbrans/2013/01/01/twelve-time-management-habits-to-master-in-2013/

http://www.askmen.com/money/career/time-management.html

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Yast is a software company that builds easy-to-use, but powerful software. It's easy to make things complex; it’s incredibly hard to make things easy.

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Yast has to be the easiest to use time tracker, period. Keep up the great work! Glenn Murray - Divine Write

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