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Mar05

Time Management Tips for Becoming Highly Efficient


Most people have trouble when it comes to managing their time. Even those who might seem successful and happy would probably benefit from better time management. It does not have to be overly difficult to use time wisely, but many people simply have trouble because they are set in their ways and it is difficult to change. The very first thing that you need to do when you are trying to become more efficient is be willing to commit to some changes. Once you add these changes to your life and start applying them, you will find that they become habit rather quickly. These are some great habits that you want to adopt.

Lists Are Your Friend

You really do need to learn to love making lists and adhering to the lists. Lists give you focused goals, and these help you to retain your discipline while you are working. You want to cross each of the tasks off the list as you complete them. This makes it much easier to get more done without as much distraction, at least for most people. You can create a wide range of different lists that can help you through your day, week, and more.

You should have a list of your overall schedule that covers a year, a month, or even just the course of a long project. This schedule should have goals and tasks for each week or day depending on the list’s timeframe. You can also have a to-do list, a list of people to call or email, and a list of meetings. It is possible to combine the list into a single, large list. However, this can be overwhelming for some, and having smaller lists is simply easier to manage for many.

Reduce Meetings

Whenever you have a chance, reduce the number of meetings you hold. When you are in charge of the meeting, this is easy. If you are an employee though, that’s not always possible to do. Meetings are often wastes of time. Minimize them by limiting the frequency. When holding a meeting, be there on time and start on time. Only go over the important items, and cut the chitchat down to a minimum. Meetings are about work, not taking time away from work and socializing.

Chunking

Another technique that many people use is chunking or blocking. They separate their day into separate blocks, and they do certain tasks during certain blocks. For example, you may have two email and phone call chunks through the day. During those times, and only those times, you can check your email and make outgoing phone calls. You can block plenty of other activities as well. Many find success with this method. It might be a good idea to consider adding an empty chunk into the day as well. This could be just half an hour of empty time. It’s not free time. Rather, it is for those days when some of the chunks go longer than you anticipated. Having that extra bit of wiggle room ensures you do not fall behind.

Gauge Your Most Productive Time

Some people work better in the morning. Others work better later in the day. You should try to find the time of day that you are at your best and attempt to schedule the most important things during those times. This could require a bit of rearranging to your schedule, but the results could make it well worth it for many people. Of course, this might not be possible for everyone to do, simply because of the type of work they do.

Feeling Distracted? Stop What You Are Doing

No matter how much good intention you have during work, there’s always the possibility of distraction causing you to daydream or worry, and then have to backtrack to make sure you did not make any errors. This is not always easy to do, and distraction is one of the top reasons so many people today are wasting their time. Whenever you feel distracted, it is time to stop what you are doing. If you are trying to finish a paper and your mind focuses more on your financial troubles or what’s happening on the social networks, you will produce shoddy work. This means you will have to redo the work, and that takes away more of your time.

Regardless of the reason for the distraction, just stop your current task, stand up and take a moment to refocus. Grab a drink of water, clear your head, and then refocus so you can finish the job.

You Need Your Rest

When someone is trying to become more productive, they feel that one of the things they need to forego is rest. They feel that working harder, staying up later, and putting in more effort is the key to success. While hard work is certainly admirable, if you do not get enough sleep, it will cause problems in just how effective you really are. The brain and the body need rest in order to perform well. Strive to get at least seven to eight hours of sleep each night. This way, you will feel refreshed and ready to take on the world when you get up and start the next day.

Tracking Your Time

Many people do not realize just where they are spending all of their time, and they are unaware of where it all goes. One of the best things you can do is to get some time tracking software so you can track where you are spending that time. This will let you know what areas of your life you may need to change if you want to regain some of your missing time. This is a helpful tip whether you are trying to find more time at work or even in your personal life.

You can change the things that you do in your life and you can improve your ability to manage your time. Really learning to get a handle on your time is not always easy, but using the aforementioned tips should help you.

Resource: http://www.entrepreneur.com/article/229772

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Yast has to be the easiest to use time tracker, period. Keep up the great work! Glenn Murray - Divine Write

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