Time Management Tips for Small Businesses

Small businesses have to work hard to survive in today’s world. Heavy competition seems to come from all angles online and offline, and keeping on top of things can become very overwhelming, even for those with great business minds. One of the best and most important things to do in order to keep a company afloat is to understand proper time tracking and time management. Too often, business owners and their employees spin their wheels and get nowhere, never really accomplishing or coming close to their goals.

With time management skills supplemented with good time tracking software, it becomes much easier to keep abreast of everything that’s happening. Let’s explore some of the best and most helpful tips that will help you and your company manage your time better. By employing these tips, it will be far easier for you to get a real grasp on your business.

Time Tracking Software

One of the first things you should do is start looking at time tracking software. The software allows you to know exactly where and how you and your employees are spending your time each day. Seeing where you are spending time now lets you streamline your process and put the right employees, or more employees, on different tasks to finish them on time. It also lets you see if you might need to bring another employee aboard to help. The software makes it easy to keep track of the many moving parts of the company, and with the right software, it makes implementing the rest of the tools much easier.

Find the Wasted Time

The software will help you find just where you are wasting time. Often, people spend too much time on simple tasks that should not take them as much time as it does. Today, working on the social media sites for your company could very well be one of those massive time wasters. While it is certainly very important to work on social media to give your company a good and strong online presence, do not spend too much time on these tasks.

Once you start tracking just how much time you or your employees are spending on the company’s social media sites, you can see just how much time you might be wasting. By scheduling posts and only checking and responding at certain intervals throughout the day, and limiting the time for social media work, you may be able to save quite a bit of time each day.

Of course, social networking is just one of the areas where there might be wasted time in your company. Look for any large time expenditures for you and your employees and see what it is about those tasks that’s taking up so much time. Some of the other time wasters include surfing the web, making personal calls, and reading personal emails.

Learn to Prioritize

You want to make sure you prioritize your tasks through the day. Look at the number of tasks you have throughout the day and make a list of them. Determine which ones are the most important and which ones will take the least amount of time all the way through the ones that are the most time consuming. Prioritize by doing the ones that you need to do for that day first and scheduling time for the others through the day. Stick to your schedule, but be ready to make changes. Anything can happen with your small business. Be ready to rework your schedule if needed.

Spread the Work

One of the hardest things for many owners and managers to do is to delegate the work properly. You might take on too many tasks, feeling that you are the only one who can complete them properly. You need to learn to delegate to others. You also need to make sure that everyone in the company is capable of doing the work he or she has. If they are trying to do too much and feel overwhelmed, they need help. You need to make sure to delegate the tasks evenly among the employees, and be able to shift employees to help in other areas when needed.

Having a team of employees that is “mobile” in this manner and that can help with various tasks helps to ensure you are never in too much trouble when it comes to completing tasks. In some cases, you may even have to outsource some of the work to freelancers on the outside.

If you do find you need to use freelancers, depending on the type of job they are doing for you, such as website creation, you may want to have them track their time for you as well. Many freelancers are already doing this and can simply provide you with their timesheets, so you know what they are doing and what you are paying for.

Continue to Organize

Even after you start time tracking and implement better time management for your company, you will find new and different tips and techniques that will work for your specific type of business. This may require a bit of reorganizing and restructuring to your schedule, which is normal. By setting time limits for tasks, reworking your system when needed, and learning to delegate, time management becomes easier. Implementing time tracking software for your use, and for your employees, brings plenty of other advantages as well.

For example, you can look for better ways to manage the little aspects of your business, such as the filing system you have. By keeping to a specific file naming structure, it makes it easy for anyone to find the files, thus saving more time. These small changes that you can do for your company can add up and help to save more time, and money, for your business.

When you look for time tracking software, make sure it fits the needs of your company, and make sure that you understand how to use the software. Also, make sure your employees know just how important it is to use the software properly, so you can keep accurate track of expended time.


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