Quite often people working on projects of all types, even projects similar to ones theyâ€™ve completed in the past, find that they are not paying enough attention to the details, and it is hard for them to see past the big picture.
Time tracking and management software can help to keep you on the right track.
What Will Time Tracking Software Offer?
Professional quality time tracking software can be a great benefit for many companies large and small. It allows the employees at the company, including you, to keep track of their time so they know exactly where they are spending time during each stage or cycle of the project. Ultimately, this will serve to create a more productive workplace for everyone.
It can be especially useful for teams who are working on the same project and who need to be accountable to one another. It can help to focus them on completing their part of the project on time so they can pass it off to the others in the team.
Getting Employees on Board with Time Tracking Software
In the beginning, thereâ€™s a good chance that many people at the company will not like the idea of tracking their time. Some may feel that the only reason you are asking them to record their time is so that you can look over their shoulder and know what they are doing. While time tracking software is useful for keeping employees focused and on task, it is not a tool for spying, and it is important to reiterate that to your employees.
Take the time to explain the benefits of the software and how it can improve the overall functionality of the business. Show them that everyone will be recording their time as a means to improve the workflow and to provide accurate billing and accountability. When you are open and honest with the employees, and you involve them in the process from the beginning, they will not feel as though you are â€śspringingâ€ť something on them. This can make the transition to using this sort of software far easier for you and everyone working at the company.
In addition to letting them know about the software in advance, make sure everyone actually knows how to use the software properly before you expect them to be using it on a daily basis. A simple lesson on how and when to use the system should be all you need. The best software is relatively easy to use even though it offers a robust amount of options and features. The key to making the software work for your business is actually using it and using it consistently. It will only work when you and those at your business take it seriously.
What Does the Wasted Time Originate?
The time tracking software is also a cost effective option when it comes to searching for ways that you can change and improve your companyâ€™s bottom line. Many businesses do not realize just how much time they and their employees are wasting in a given day. Some business owners out there might feel that the wasted time comes from people who are not working and who are on the Internet rather than working, or that they are spending time socializing or coming back late from lunch.
However, this is not always the case. In fact, some of the biggest wastes of time can actually come from management even when they have the best of intentions. How much time do your employees spend in meetings each week? If they have daily briefings or meetings, even if they are just fifteen minutes long, each employee is spending an hour and fifteen minutes per week not working. Multiply that by the number of employees you have, and you can see just how many total wasted ours your company has each week, month, and quarter. The number might astonish you.
Hereâ€™s another way that you might find you are wasting too much time at work, even though you feel you are working. Every company today knows just how important social media is to their success. Everyone is on social media, so it makes sense to have your company on those networks as well. However, you cannot spend all of your time on social media. Instead, you have to make sure that you have a plan in place for your social media use.
Spend only a set amount of time, such as fifteen minutes to half an hour in the morning and the same in the evening for posting and responding. Set a timer, and keep track of how long you are on the sites. Do not spend all of your time on these sites â€“ itâ€™s very easy to do. This ensures that you, or whomever you assign to your social media accounts, will be able to track their time and keep on schedule. They can get onto the sites, take care of business, and get away from social media.
Who Might Want to Consider Using Time Tracking Software?
Many different types of businesses can make great use of time tracking software, and it doesnâ€™t really matter how large or small the company might be. All businesses, even solo entrepreneurs, will benefit from tracking and managing their time better. Manufacturers, offices, healthcare offices, freelancers, and more will find that starting to use time tracking software can make a real difference in how well they are doing.
Knowing where and how you are spending your time will make it far easier for you to make the necessary changes your company needs to make in order to succeed. Whether they find they are spending too much time working on a social media venture, or they are spending their time working in meetings, the time tracking software will help you find your companyâ€™s faults so you can make improvements and strengthen your business.