Proper time management is a skill that many people, and companies for that matter, lack. Keeping track of hours devoted to various projects and activities does not always seem important to people, so long as they finish the job.
However, without knowing how much time they are spending on that job, it can be impossible to know whether they are getting the right compensation for their effort.
Without tracking, people will also have no idea of just how much precious time they might be wasting throughout the day. Using technology to help you better manage your time makes the entire process easier.
Make It Easier to Track Time with the Right Tools
When you first start tracking time, it can actually be difficult to stick with it. With quality tools that make it easy and instinctive though, it starts to become second nature before long. When you are choosing your tools for time tracking, you also have to think about the ease of use the tool offers. You do not want to spend half an hour a day just trying to keep track of your time since that would be a colossal and ironic waste of time. Instead, you need to have a tool that is easy to get started with and that is easy to understand. You also need a tool that will only take a few seconds to update.
Who Needs Time Tracking Tools?
Nearly everyone can benefit from the use of time tracking technology. Those who run small to mid-sized businesses can find tools that will help them to get a better handle on their company. Larger corporations can find some benefits to time tracking software as well, such as easier payroll. Freelancers and independent contractors will find time management software immensely useful as well.
No matter what the need might be, the basic benefits of the software are the same for everyone. People need to know where they are wasting their time, they need to know where to find more time in the day so they can focus on the most important tasks and restructure their schedule. The right software can provide this for everyone who uses it, from a solo entrepreneur to the CEO of a large business who wants to implement the software for all of his or her employees.
The Right Technology Makes the Difference
Of course, with all of the various options on the market, choosing the wrong technology could provide more trouble than benefits. If the technology does not have enough features, if it does offer reports, or if it only works with desktop computers and not mobile devices, it might not be right. Whenever choosing time tracking technology, it is important to choose those that have all of the features and elements you need. You also need to find some that is easy to use and that you can easily integrate into your business without a huge learning curve.
What are some of the types of things the software should offer? If should have a stopwatch for easy tracking of different activities. It should offer color-coding to provide information at a glance. Users should be able to schedule activities, tasks, events, and appointments very easily as well.
You also want some technology that will work with your mobile phones as well. Having the ability to track your time even while you are away from your computer is essential, as many people spend time away from their desk while working. Having an app on your phone will mean you will not have to write your time down by hand and then enter it into the computer software later. You can simply keep track on your phone and the software will synchronize with your desktop web-based software.
Having the right technology is important. However, unless you and everyone in the company know how to use the technology and commits to using it, then it will not do much good at all. Make sure everyone who needs to use the software knows all of the ins and outs it offers. Also, let people know just how important it is to start using the time tracking software for the betterment of the company. Employers should let their employees know that they arenâ€™t using the tool as a means to spy on them or follow everything they do, and that it is simply there to help them become more effective in their jobs.
Those who are working within a team will find that software allows them to share their schedules and events to ensure that everyone is on the same page. No one will be working on the same project without realizing it, which can help to eliminate some of the communication issues that often crop up in some larger companies.
Find Your Wasted Time
People and companies will also find out where they are wasting the most time through the day as well. The wasted time can come from a number of different places. Some people might find that they are spending too much time doing things such as surfing the net. Others might find that they have to wait around when they are sending off parts of their work to the next in the chain for approval. Tracking your time lets you find the areas of the business that need streamlining and changing to make things run more smoothly and efficiently.
The benefits of the technology keep on coming, and this article just hints at some of the most important. When you start using the tech in your own company, you will find even more. Just make sure you are using the best tools possible. Some of the software out there promises the world and does not deliver. Check out a demo of the software first to make sure it has what your company needs. Research the software and the maker and test the technology to make sure it really will be easy to integrate into your business.