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Jul07

Tips for Improving Time Tracking Conformity in the Workplace


Businesses need to know how and where their employees are spending their time, as it can provide valuable data that will help them to improve the business. It makes budgeting and scheduling easier, and it ensures that the employees are actually spending their time working rather than wasting their time.

Perhaps your managers have been putting too many employees on one task and not enough on another task. As you can see, business owners have an important need to know what is happening with their employees and their projects. Using time tracking software is one of the best and simplest ways to get this information and to streamline your company.

Other Benefits of Time Tracking

With proper time tracking software, it is easier for payroll to have accurate records of the times and hours the employees worked. They can use the information for accurate invoicing of their clients, and they can show the clients exactly how much time was spend on their project. Having accurate data is very important for any business no matter the size. Without it, clients may question just how much work you are actually doing, and they might take their business elsewhere. A greater understanding of how and where the company’s time goes can help to increase overall productivity too.

A Great Idea…But

Time tracking software, as you can see, is a great boon for your business. However, there is one hurdle that all companies will have to face, no matter what field they might be in. They need to make sure that their employees are actually using the software daily, and they need to be sure that the employees are entering accurate and factual data.

When employees initially hear that you will be adding time tracking software, some of them will likely protest. They will feel as though you are spying on them and that you do not trust them. Chances are that those employees who bristle most at the suggestion actually have something to hide, such as some wasted time during the day! Of course, most of your employees are not causing any issues. The trouble with getting them to fill out the time tracker is simply a matter of memory.

They may say they forgot to use the software because they were too busy or because it just slipped their mind. In the beginning, this is understandable, but some employees are chronically forgetful. You need to find methods of helping them to remember and get on board with the idea of tracking their time.

Instead of meting out punishments to those who can’t remember to track their time, you should consider some of the other methods to help them remember, and to make them understand why you are adding time tracking to the process. These should help all of your employees get on the right path with the time trackers.

Explain It

First, you really should take the time to explain the benefits of time tracking to the employees. Show them how beneficial it can be for the company, as well as the benefits for them. Even though you do not have to explain your rationale when you are adding time tracking software to the company you run, doing so and having a bit of transparency will alleviate the employees’ fears that you are “spying” on them.

In addition, make it a companywide requirement. Everyone at the company should be required to record their time. This shows the employees that you are not singling out any individual employee or a specific department.

Make It Easy to Use

You want to make time tracking as simple as possible, and the best way to do that is to have a system that is easy to use, naturally. Take the time to find a time tracking program that really is simple to use, and that has some great features, such as a mobile app for employees who are often out of the office. You want to have a user friendly piece of software, and you do not want to spring it on your employees and expect them to know what to do.

Instead, make sure that you offer training on how to use the program, and have one or two people available to help when your employees have questions about the software, as they inevitably will. Make it a friendly learning environment. With easy to use software, few employees should have any issues.

Send Out Reminders

In the beginning, send out reminders to the employees to log their time. People will forget simply because it is new. In time though, logging their time will become second nature. Let them know that they just have to get through these “growing pains”.

Put It Into the HR Policy for New Employees

When new employees come aboard, make sure to have the time logging requirement as a part of the HR policy. Since they will be using the system from the first day they start, they should have less of a learning curve and memory problem than the employees who have been part of the company for years before you implemented the time tracking system.

Give People an Incentive to Remember to Track Their Time

Honestly, one of the best ways to get people to do something is to offer some kind of incentive for compliance. By keeping track of which individuals and departments are remembering to log in their times, and then rewarding them, it can make people actually want to remember. When someone wants to remember something, it is much easier. Turning it into something of a competition between the departments can actually be quite fun. The prizes that you choose do not have to be overly large or expensive, of course. However, you might want to have some larger quarterly prizes for those who do the best job of tracking their time.

Once you start to implement these techniques into your business to help your employees remember to use the time tracking software, you should start to see some changes.

Resource: http://ezinearticles.com/?6-Steps-to-Improve-Time-Tracking-Compliance&id=8292181

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Yast is a software company that builds easy-to-use, but powerful software. It's easy to make things complex; it’s incredibly hard to make things easy.

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Yast has to be the easiest to use time tracker, period. Keep up the great work! Glenn Murray - Divine Write

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