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Mar23

Tips for Better Time Management for Supervisors


Time management is important for the success of any business, as too much wasted time can eat into productivity and eventually into profits. It’s vital that employees all take responsibility for managing their time better, but the supervisors can help them with this. In fact, when the supervisor has great time management skills, they can pass this knowledge onto the others in the workplace to make them more efficient overall. By looking at a number of relatively simple and practical methods of handling time better, it’s possible to make changes, as long as everyone involved is able to commit to making it happen.

Supervisors who master time management can pass their knowledge on to their employees. This has a positive domino effect that could be good for the entire company. The following tips can help you step closer to mastering time management.

Urgent and Important

To a large number of people, these two words are synonymous. However, that’s not the case, and when you are organizing your day and creating your to-do list, you need to know the difference. Urgent means that it needs to happen first, and that it can’t wait. Important tasks are those that you plan to do but do not need to happen right now.

Some examples of urgent tasks would be emergencies and crises, a sudden demand from a customer or client, tasks and projects that are due soon, appointments, reports, and dealing with immediate staff issues. Those that would fit into the important – but not urgent – category could include scheduling and planning, research, testing, creating, and designing.

Some requests are not important at all. If they are trivial or somehow pointless, then you can usually ignore them.

Turn Off Notifications for Email and Texts

Supervisors often become slaves to email and their phones. They have constant messages and requests coming from their bosses and from employees and coworkers. When you have notification set up on the email system or phone, you know every single time that someone tries to get in contact. This means you could be spending most of your day checking and responding to texts and emails. This is counterproductive. It is a better idea to turn off the notifications and only check the email and phone a couple of times a day. You can set aside time then to take care of the requests.

Look at Your Routine

How efficient are you with the things that you do? Are you jumping from one task to another without ever really making much progress on any of them? It is time that you stopped multitasking. When you think about the concept, it seems as though it would work well. You work on several projects at once, and it seems as though you should get more done. However, when you aren’t able to put enough attention and focus on each of those projects, they will all suffer. You may be able to start a number of projects, but chances are you will not finish all of them, and if you do, it could mean that they are not up to par. Stay away from multitasking at all costs.

If you are spending a lot of time on the Internet for work, you have to really be honest about how much is work time and how much is time for you. If you are checking your social networks, looking up a personal site, or shopping online, then you are wasting time, even if it is just a few minutes here and there. You need to stop these activities if you want your employees to do the same.

Keep a Time Log

If you have not tracked your time before, now it the perfect time to start. When you track your time, you will see where you are spending it and what is taking up most of it during the day. Once you have about a month of time logged, you can see where the biggest issues are, and then you can start to make changes to address those problems.

The key to making this work is to record everything that you do so you can keep track right down to the minute. You will be able to see how much time you have in the day between all of the interruptions that can occur. Many supervisors find that they are lucky if they have ten to fifteen minutes from one interruption to the next. Now that you know where the issues lie, you can start to make some changes.

Create Daily and Weekly Plans

You should have both daily and weekly plans that address your goals and everything that you need to accomplish in that time. This helps to give you more focus on the things that you have to do, and when your boss knows your schedule, they may be less likely to make unreasonable demands on you. Whenever you are creating a plan, it’s a good idea to allot some “emergency time” just in case something comes up that pushes you back in the day. This way, you can still keep up with your schedule.

Reduce the Number of Meetings You Hold

Supervisors have to hold meetings occasionally. However, you should not be the type of supervisor who has several a week and certainly never more than one in a day. The meeting needs to have a goal and focus, and you need to limit the time that your employees spend in those meetings. Cut the meeting time down whenever possible.

Take the time to identify time management problems that your employees might be having and help them address those issues. It’s time to train them, not berate them for their lack of skills in managing their time. Everyone has trouble as some point, so share these tips with them. Help them learn how to track their time as well, so they can see the areas they can improve. Having everyone in the department, and perhaps companywide, using the same time tracking software can offer some great benefits for everyone.

Resource: http://www.businessballs.com/timemanagement.htm

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  • Vaparotti says: 

    How many ways to be distracted from an important task during your work ? It is pretty scary ! E-mails, phone, people, all kinds of sounds, etc. The only way i found to keep focusing is this combo : music + full screen.

     
  • mmrblb says: 

    Sometimes, time management is really a matter when it comes to different world and culture. Coz our team is doing SEO business in Myanmar.

     
  • Chauffagiste Bruxelles says: 

    How many ways to be distracted from an important task during your work ? It is pretty scary !

     
  • Cigarette Electronique says: 

    How efficient are you with the things that you do? Are you jumping from one task to another without ever really making much progress on any of them?

     
  • Cigarette Electronique says: 

    To a large number of people, these two words are synonymous. However, that’s not the case, and when you are organizing your day and creating your to-do list, you need to know the difference. Urgent means that it needs to happen first, and that it can’t wait. Important tasks are those that you plan to do but do not need to happen right now.

     
  • Tony Stark says:  (@tonystark)

    It’s really true:”Time management is important for the success of any business, as too much wasted time can eat into productivity and eventually into profits. It’s vital that employees all take responsibility for managing their time better, but the supervisors can help them with this. In fact, when the supervisor has great time management skills, they can pass this knowledge onto the others in the workplace to make them more efficient overall.”

     

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