How Does Web-Based Time Tracking Software Help Small Businesses?

Tracking time has always been a good idea for businesses. However, in the past, it could be quite a pain, actually. There were some troubles with those older methods though. The pen and paper method, whether you had a large or a small business, was simply inefficient. It took too much time, and there was far too much room for errors with the system. When tracking time on computers became more commonplace, it improved the situation, but there was still something of an issue.

While the computer solutions were better, the initial software offerings were tied to specific computers. This meant that if someone was working out of the office, he or she would not be able to fill out the information for the time tracker. They might have to come in during the morning and then again in the afternoon just to handle their time tracker on their work computer. For employees who did not spend all day at their desk, this was just as inefficient as the pen and paper method, perhaps even more inefficient.

Fortunately, the offerings on the market today are much better for the most part. Many are using web-based services, which makes it far easier to use for everyone in the company. The term “web-based” means that you do not actually download the program to a specific computer. Instead, it is in the cloud. You sign on and enter your information. You can do this from any computer that has a connection to the web. Some companies also have mobile apps for phones and tablets, which let you use those devices to update the time tracking software.

Small Businesses Truly Benefit

No matter the size of your business, the time tracking software will help you to streamline many different aspects of your business, including your payroll. Your business will also be able to learn more about where you and your employees are spending time. You might find that you are wasting more time in the day than you might imagine, and by locating the source of the waste, such as Internet distractions, meetings, and the like, it is possible to eliminate it. Doing so will help to make your business far more efficient. As any small business owner knows, time is money, and inefficiency drains away time.

Track Your Own Time

First, you can start using time tracking software as a means to improve your own efficiency. You can track your time to see just how much time you might waste during the day. It might actually surprise you. If you are accurate when you are recording your time, you might find that you are spending too much time checking your email, talking to people about non work-related things, and more. Just as the rest of the employees might have their own time wasters, you might discover that you are doing a few things to waste time as well. Make it a point to eliminate them and see how much more efficient you become.

Since the software is web-based, you might even want to track your time to help streamline your personal life as well.

Better Management of Employees

Time tracking software can help to make payroll easier, as mentioned. However, it also makes it easier to schedule employees who might not work traditional hours. Some companies have part time employees, while others have employees who work staggered hours. With time tracking software, you can keep track of all of the different schedules with ease. In fact, tracking software can monitor that for you. This can help to reduce instances of time theft from your company as well. Time theft occurs when an employee is absent from work, but neglects to indicate the absence on his or her timesheet, or when they claim to work overtime hours when they did not.

You will be able to find out whether employees are using their time efficiently as well, and you can locate issues within the management process. By improving the efficiency and reducing wasted time, it can help to eliminate the need for overtime hours, which can help to save your small business some money.

You can use the system to determine how long it is taking your team to complete different types of projects, and this can help you immensely with budgeting and scheduling.

The Employees Away from the Workplace

Perhaps the biggest benefit is for those employees who do not actually spend their day at the office. Perhaps you are working in real estate and you are out showing homes or taking photos for a large portion of the day. Perhaps you have home healthcare workers who spend their time with the patients. You may have a sales team that is rarely at the workplace too. The only real solution to tracking their time is with quality web-based software. It’s a much better way for those employees and you to manage them and keep track of their time. Thanks to the ability to use the system on any computer, or to use an app that integrates with the online system, it can keep all of your employees on the same page regardless of where they might be.

So Many Benefits

Using the web-based time tracking software will provide your small business with some great benefits. It will help you to reduce your overall labor costs, improve your budget efficiency, improve your revenue, and allow you to keep accurate details of the way time is spent at the company. You will have a much better understanding of how much time it takes to complete projects, and you will be able to use that data in the future when it comes to new projects and scheduling for them. There really are no downsides to using time tracking software, and it is better for your small business to start sooner rather than later.

It’s time to find a great web-based system that is easy to use for you and your employees so you can start tracking your time.


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  • Jason says: 

    Cloud-based time tracking software is a great way for businesses to improve efficiency. Another benefit I see is the ease of accurate reporting.

    As a business owner, you can track time usage and see where hours are being expended and choose how to allocate budget.

    This was nearly impossible with traditional pen and paper time tracking.

  • new year 2016 says: 

    I really loved reading your blog. It was very well authored and easy to understand.


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